Progress Meetings

Many project managers and team members like to have progress meetings as often as possible. The reasons behind these meetings include sharing the progress/problems, seeking solutions from team members and also to have more networking. Most project managers consider it as a toll for better control. No matter how sincere each participant might be, the progress meetings do not come out to be as fruitful as expected. Following are few issues which must be addressed to make these meetings better.

i. Meetings frequency: Progress meetings for whole team should never be done on weekly basis as this leaves the concerned people involved in meeting preparation and meeting report writing phases only. A progress meeting once a month seems a better idea to get the results.

ii. Progress or problems: These progress meetings should not become problems-reporting meetings. People should be asked to communicate problems before meeting and come up with the solutions to the meetings and concentrate on reporting the progress and not problems during the meetings.

iii. Meetings’ attendees: All meetings should not include all members of team(s). The attendees should be selected based upon purpose of the meeting.

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